Admin Analyst (Makati)
Savills Philippines is an award-winning real estate services firm headquartered in Bonifacio Global City with over 250 employees involved directly in transactions for office, investments, retail, industrial & hotel locators, and residential properties.
With services ranging from tenant representation, investments to property management, Savills Philippines is an award-winning real estate services firm, recognized as the Best Property Consultant and Best Real Estate Agency in the Philippines. Over the years, Savills Philippines has handled significant transactions with the country’s top clients and has grown to become a reliable leader in the local real estate industry.
- Manage daily administrative and operational activities, including scheduling, correspondence, and property inspections.
- Monitor and maintain inventory of consumables and company assets, ensuring accurate records and accountability.
- Oversee facilities management activities, including housekeeping, preventive maintenance, and overall property upkeep.
- Handle procurement processes such as purchase requisitions, vendor sourcing, bid evaluations, purchase orders, and supplier coordination.
- Build and maintain strong vendor relationships while negotiating competitive pricing and service agreements.
- Ensure compliance with regulatory requirements by managing permits, licenses, contracts, and insurance renewals.
- Maintain accurate operational records, reports, databases, trackers, and documentation.
- Coordinate the dissemination of operational updates, safety advisories, and other company communications.
- Monitor operational expenses, billings, collections, and petty cash to ensure adherence to budget and accounting procedures.
- Review supplier and contractor billings and facilitate timely processing of payments.
- Conduct customer feedback surveys and support initiatives that enhance client satisfaction and service quality.
- Identify opportunities to improve administrative and operational processes for greater efficiency and effectiveness.
- Participate in company meetings, trainings, and professional development programs.
- Bachelor’s College Degree in Business Administration, Tourism/Hotel and Restaurant or other related courses.
- Strong organizational, time management, and multitasking skills.
- Excellent verbal and written communication abilities.
- Strong problem-solving and critical-thinking skills.
- High attention to detail and accuracy.
- Customer-focused with strong interpersonal skills.
- Ability to collaborate effectively across teams and stakeholders.
- Knowledge of procurement, inventory, facilities, and vendor management.
- Basic bookkeeping, expense monitoring, and financial administration skills.
- Proficient in Microsoft Office and business productivity tools.
- Ability to analyze data and support operational decision-making.
- Adaptable to fast-paced environments and changing priorities.
- Committed to continuous learning and process improvement.
- Proven experience as an Administrative Analyst. Experience in property management/facilities management is an advantage.
- Willing to work on site.
- Amenable to work six (6) days a week.
Savills Philippines provides top-tier employee compensation benefits and a relaxed, team-oriented work environment, including:
- Medical
- Dental
- Loan
- Sports
- Leave Credits
- Bonus
- Educational Assistant